Aims & Structure of the WfPhC
The concrete aims of the World Federation of Physics Competitions are:
to promote excellence in, and research associated with physics education
through the use of school physics competitions
to promote meetings and conferences where persons interested in physics
contests can exchange and develop ideas of use in their countries
to provide opportunities for the exchange of information for physics
education through published material, notably through the Newsletter and formerly the
Journal of the Federation
to recognize through the WFPhC Award system persons who have made
notable contributions to physics education through physical challenge around
to organize assistance provided by countries with developed systems
for competitions for countries attempting to develop competitions
to promote physics and encourage young physicists
Authorities of the WFPhC
The long term organization of the World Federation of Physics Competitions is organized by the
Executive Committee of the WFPhC.
The Executive Committee can establish several committees
with a specific task, according to the rules prescribed in the regulations.
Those committees may be found in the
Committees & Members section
Statutes of the WFPhC
|Download the WFPhC-Statutes
||Statutes (pdf, 463 kB)
Article 1 - Name, Seat and Duration
- The Foundation is named: "Foundation World Federation of Physics Competitions".
- The foundation is domicilied in the municipality of Groningen, The Netherlands.
- The foundation is established for an indefinite period of time.
Article 2 - Purpose
- The purpose of the foundation is:
- Stimulating talent for physics by means of physics competitions at secondary schools;
- Stimulating meetings and conferences where people interested in physics competitions can develop and interchange their ideas for the benefit within their home country;
- To afford the opportunity to, in particular by means of the foundation's periodical, exchanging publications in the field of teaching physics;
- To acknowledge the merits of persons who contributed greatly to the field of teaching physics through a WFPhC award;
- To afford assistance and support to countries that wish to organize physics competitions by putting them in contact with experienced countries;
- Promoting physics and encouraging youngsters interested in physics.
The foundation attempts to effectuate its purposes by:
organizing a conference every two years at a location determined by the committee of regional
representatives; special conferences of the federation can be held per region so by decision
of the Executive Committee;
Article 3 - Assets
The foundation's assets exist of:
- contributions of participants;
- subsidies and donations;
- endowments, heirlooms, and specific legacies;
- compensations for the activities as set out in article 2, paragraph 2;
- all other incomes and acquisitions.
Article 4 - Members
- Members can be natural persons or legal persons interested in physics competitions and who are willing to support the foundations in the attempt to affect its purposes.
- Decisions regarding the admittance of members are made by the Executive Committee.
- Application and admittance to membership is done in the manner provided in the regulations.
- Termination of membership:
- by means of a written letter of resignation by the member;
- by means of a written letter of resignation by the general meeting of members - this resolution can only be adopted by a two-third majority of the votes cast;
- when the member is deceased or ceases to exist.
- Members are obligated to donate financial support to the foundation.
- The Executive Committee keeps a record of addresses and personal data of the members.
Article 5 - Committees
The foundation knows several members committees.
The Executive Committee can establish committees with a specific task, according to the rules
prescribes in the regulations. Regulations relating to composition, tasks and competence of each
committee need to be arranged by the general meeting before the appointment of the committee's members.
According to the rules laid down in the regulations, the following standing committees are established:
- Program Committee;
- Price Committee;
- Committee of regional representatives.
Article 6 - Executive Committee
The foundation knows several members committees.
The foundation's Executive Committee consists of at least eight members and is appointed by this deed for the first time.
The number of Executive Committee members will be determinated by the Executive Committee unanimously,
with due observance of the provision set out in the previous sentence.
To be elected as member of the Executive Committee, members should be available for at least one year.
The Executive Committee embodies a chairman, one or more vice-chairmen, a secretary, a treasurer,
a publicity commissioner and the chairman of the Price committee.
One person can not carry out both the function of treasurer and of secretary.
When one (or more) vacanc(y)(ies) occur(s) as a result of the departure of (a) Executive Committee
member(s), the general meeting of members will fill this vacancy by electing one (or more) successor(s).
If one or more Executive Committee member(s) are/is missing, for whatever reason, the remaining Executive
Committee member(s) will nevertheless form a legal entity.
Executive Committee members are being appointed for a period of four years.
Outgoing members of the Executive Committee can be re-elected immediately. A member elected for an interim
vacancy will retire by rotation at the time prescribed for the person replaced.
Article 7 - Executive Committee meetings and decisions
Executive Committee meetings can only be convened by the chairman or by two other Executive Committee
members together, as often as he/she/they thimk is necessary.
A written notice to convene a meeting is sent to the addresses of the members of the Executive Committee.
Every year a Executive Committee meeting is held. This annual meeting is held not later than six months
after the end of the fiscal year.
During this annual meeting, the following subjects will come up for discussion:
- the annual report and accounts, as referred to in Article 12;
- vacancies, if any;
- proposals as announced in the written notice.
The Executive Committee meeting is chaired by the chairman. If the chairman is missing, the meeting will
appoint a chairman.
Unless otherwise provided by the articles of association or by law all resolutions of the meeting
of the Executive Committee members will be adopted by an absolute majority of the votes cast.
Votes will be cast orally, unless the chairman or another person holding the right to vote
considers a vote by ballot more desirable.
As long as all members of the Executive Committee are present or attended by proxy, valid resolutions
can be adopted on condition that these resolutions are adopted unanimously.
Resolutions adopted can concern any submitted subject - also proposals on amending the articles
of association or to dissolve the foundation - without issuing a notice in advance or dealing with other
prescribed manners and formalities concerning the convening of meetings.
The Executive Committee can also adopt resolutions without holding a meeting, on the condition that
all Executive Committee members are provided an oportunity - in writing or by any other means
of communication - to voice their opinion.If a resolution is adopted in this manner, the secretary
will draw up a report of the statements. This report will be included in the minutes, after being co-signed by the Chairman.
Article 8 - Authority of the Executive Committee
- The Executive Committee is responsible for managing the foundation.
- The Executive Committee is authorized to decide to enter into agreements of acquisition, alienation and encumbrance of register properties.
The Executive Committee is also authorized to decide to enter into agreements, whereby the foundation binds itsef as a surety or commits
itself as a joint ir several debtor, or to warrant performance by a third party or to provide security for a debt of an other party.
Article 9 - Representation by the Executive Committee
- The Executive Committee represents the foundation at law and otherwise.
- The authority of represent the foundation also belongs to two Executive Committee members, when acting jointly.
- The Executive Committee can authorize one or more Executive Committee members to represent the foundation as well as a third party.
Article 10 - Representation by the Executive Committee
Membership of the Executive Committee terminates:
by periodical resignation, on the death of a Executive Committee member, when a Executive Committee
member is placed under tutelage, by written resignation (retirement), when a member ends its participation
in the foundation, and through removal under the provisions of Article 298, Book 2 of the Netherlands Civil Code.
Article 11 - General meeting of members
- The members are convented for a meeting by the Executive Committee at least once per four years. (Usually during a conference held every two year.)
- A general meeting can be convented by the Executive Committee as often as they think is necessary or when at least half of the members make a request tot the Executive Committee to convene a meeting.
- During the meeting as set out in paragraph 1 of this Article 11, Executive Committee members are being elected.
- The notice convening a general meeting is issued in writing. This notice needs to be send within at least two months in advance.
- Resolutions made by the general meeting will only be adopted by an absolute majority of the votes cast, in pursuance of the provisions of article 7, paragraph 6.
Article 12 - Fiscal year, annual report and accounts
- The fiscal year of the foundation runs from the first of July up to and including the thirtieth of June of every following year.
Within six months after the end of every fiscal year, the treasurer will draw up the a balance sheet (annual report) and the
annual accounts. The annual report and accounts will be signed by all Executive Committee members if found correct.
- The Executive Committee can have the annual report and accounts audited by a chartered accounted.
Article 13 - Regulations
- The Executive Committee is authorized to, when approved by the general meeting, draw up regulations concerning all subjects that are not contained in these regulations.
- Complementary regulations made by the Executive Committee may not be in conflict with the Law or the regulations.
- The Executive Committee is authorized to, when approved by the general meeting, amend the regulations.
- Drawing up regulations as well as amending or abolishing the regulations is possible after application of what is set out in Article 14, paragraph 1.
Article 14 - Amendment to the articles of associacion
The Executive Committee is authorized to, when approved by the general meeting with a two-third majority
of the votes cast, to amend the regulations and to let the foundation merge within the meaning of the law,
with another legal person. These resolutions can only be adopted unanimously during a meeting where all members
of the Executive Committee are present or attended by proxy without there being a vacancy.
- Amendments to the articles of association need to be established by notarial deed on penalty of being nullified.
Article 15 - Dissolution and Liquidation
The Executive Committee is authorized to, when approved by the general meeting with a two - third majority
of the votes cast, to dissolve the foundation, with applicaton of what is stipulated in Article 14, paragraph 1.
- The foundation will continue to exist after dissolution, to make liquidation of the foundation's assets possible.
- Liquidation is effected by the Executive Committee, unless the Executive Committee appoints a third party as a liquidator.
- The provisions laid down in these regulations need to remain in effect as much as possible during liquidation.
- In case of a credit balance, the money will be paid out to the International Physics Olympiad. If this is not possible the foundation's money will be spent in accordance with the purpose of the foundation.
- At the end of the liquidation all record and document of the foundation will be deposited with the youngest liquidator during ten years.
Article 16 - Final stipulation
In cases not provided for by the regulations or by Law the Executive Committee decides.
The Executive Committee needs to render account of its decisions to the general meeting.
Finally, the person appearing declared that the following persons will be appointed to the Executive Committee
for the first time:
- Mr Hans Jordens, as chairman;
- Mr Waldemar Marcin Gorzkowski, as vice-chairman.
- Mrs Zsuzsanna Rajkovits, as vice-chairman.
- Mr Hans Uno Bengtsson, as secretary.
- Mr Gunnar Friege, as treasurer.
- Mr Johanes Surya, as member.